Automation for education with Agility RPA
Agility RPA optimizes academic and administrative processes, facilitating digitization, efficiency and educational quality.
How automation of educational services works
Agility RPA transforms educational management by automating key processes, integrating with academic platforms, administrative systems and communication tools. In the enrollment and registration phase, it streamlines student registration by automatically extracting data from electronic forms and synchronizing them with institutional systems, sending confirmations and reports in real time. In academic assessment, it processes grades from online learning platforms and generates detailed reports for teachers and administrators, identifying performance patterns through automated analysis.
Key benefits
Explore the main advantages we offer to meet your needs efficiently and effectively.
Digitalization of registrations and enrollments
Simplifies the student registration process, making it faster and error-free.
- Automates data entry from electronic forms into academic systems.
- Generates automatic enrollment reports with detailed statistics.
- Sends confirmations and updates to students automatically.
Efficiency in evaluation processes
Improves the management of evaluations and generates accurate and fast results.
- Automatically processes grades from online learning platforms.
- Generates student performance reports for teachers and administrators.
- Detects performance patterns with automated analysis.
Administration of academic resources
Optimizes the management of materials, classrooms and teaching staff.
- Automates the assignment of classrooms and schedules based on availability.
- Performs automated tracking of the inventory of academic resources.
- Generates resource usage reports to optimize costs.
Simplification of academic financial management
Streamlines payment, scholarship and invoicing processes in educational institutions.
- Automates the processing of tuition payments and other fees.
- Integrates with accounting systems to generate real-time financial reports.
- Facilitates the tracking and approval of grant applications.
Improved institutional communication
Centralizes and automates communication with students, teachers and parents.
- Send automatic reminders for events, important dates and deadlines.
- Generates certificates in an automated way.
- Answers frequent queries through integrated chatbots.
Learn how our solutions adapt to different scenarios and help solve specific needs effectively.
Success stories in the education sector
Automation of mass generation of compressed files
Each week, the team spent 10 hours manually generating compressed files with information relevant to universities.
Problemas Identificados
- Lack of standardization: Inconsistencies in file formats made the work difficult.
- Low efficiency: The time spent affected the overall productivity of the team.
Solution with Agility RPA
- Reduction in execution time: The process went from 10 hours per week to less than 1 hour.
- Increased standardization: Unified processes were achieved without inconsistencies.
- Reallocation of resources: The team was able to focus on more strategic and high-impact tasks.
Automation of electronic invoices in a school
A school received multiple electronic invoices by mail on a daily basis, which involved manual validation, data extraction from XML and entry into Excel. This process was slow, error-prone and affected the efficiency of the administrative team.
Problems identified
- Recepción manual de facturas electrónicas por correo, lo que implicaba una gestión operativa repetitiva cada día.
- Validación manual de documentos XML, aumentando el riesgo de errores y retrasos administrativos.
- Extracción y carga de datos en Excel de forma manual, lo cual consumía tiempo y reducía la eficiencia del equipo.
- Dificultades para mantener organizada la documentación, ya que los archivos PDF no se almacenaban de manera automatizada.
- Bajo aprovechamiento del tiempo del personal administrativo, al estar enfocado en tareas operativas de bajo valor estratégico.
- Falta de control y seguimiento en el cruce de datos con proveedores, generando posibles inconsistencias en los registros contables.
Solution with Agility RPA
- Daily autonomous processing at 8:00 a.m. (more than 15 mails).
- Reduction of time and errors.
- Automation of data cross-checking with suppliers.
- More time available for strategic tasks.
Automation of electronic invoice reception and streamlining of payment management
One educational entity was overwhelmed with processing invoices manually, which meant spending time validating and uploading electronic invoices. This process was time-consuming, error-prone and decreased the efficiency of the administrative team.
Problems identified
- Saturación operativa por recepción y procesamiento manual de facturas electrónicas, lo que generaba cuellos de botella en el área administrativa.
- Consumo excesivo de tiempo en la validación y carga de datos, afectando la productividad general del equipo financiero.
- Falta de estandarización en el flujo de trabajo, lo que causaba inconsistencias y dificultaba el seguimiento de pagos.
- Alta probabilidad de errores humanos en la verificación de requisitos y carga de documentos.
- Pérdida de control sobre los archivos PDF y XML recibidos, lo que generaba riesgos de pérdida de información o duplicidad de tareas.
Solution with Agility RPA
- Automation of the reception, validation and uploading of electronic invoices, saving time and reducing errors.
- Automatic download of .ZIP files (PDF + XML)
- Validation of requirements.
- Uploading to the customer's platform
- Confirmation and traceability of the process
Testimonials
John Smith
CTO, financial institution
Working with Agility has been a game changer for our organization. Not only did they design strategies aligned with our objectives, but they also guided us step-by-step on how to implement them. The results speak for themselves: we have seen a 35% increase in operational efficiency in just six months. We couldn't be more grateful for their practical, case-based approach."
Maria Lopez
Operations Manager, logistics company
What really sets Agility apart is its ability to translate great ideas into concrete actions. Before, our strategies remained on paper; now, thanks to them, we have implemented practical improvements that have generated measurable benefits from the first quarter. Their experience in using real cases made the difference for us.
Discover how easy it is to automate with Agility RPA
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